Position Details
Position: Office Assistant
Reports To: Operations Manager
Department: Administration
Job Type: Full-Time | 7:30 AM – 4:00 PM
Position Overview
Homestead Cabinet & Furniture is looking for an organized, personable, and proactive Office Assistant to fill a dual-role position at the heart of our company. This role splits evenly between two key areas: serving as the professional front-facing presence of our office — including executive and administrative support — and providing hands-on assistance to our samples department. The ideal candidate is comfortable shifting between a polished front-desk environment and a more physical, task-oriented support role throughout the day.
Role 1: Receptionist & Executive Assistant (~50%)
Reception & Front Desk
- Answer and direct incoming phone calls in a professional, friendly manner
- Greet and assist visitors, vendors, and guests
- Manage incoming and outgoing mail and packages
- Maintain a clean, welcoming front office and reception area
- Serve as the first point of contact for general inquiries — in person and by phone
Executive & Administrative Support
- Provide direct administrative support to the Operations Manager and company leadership
- Draft, proofread, and send professional correspondence on behalf of leadership
- Prepare agendas, materials, and notes for meetings
- Manage scheduling and coordinate calendars across departments
- Handle confidential information with professionalism and discretion
- Assist with administrative projects as directed
Hiring & Recruiting Coordination
- Post open positions to job boards (Indeed, LinkedIn, KSL, etc.)
- Track applicants and maintain organized candidate records
- Schedule interviews and coordinate logistics between candidates and hiring managers
- Send confirmations and follow-up communications to candidates
- Support onboarding, scheduling, and paperwork coordination as needed
Role 2: Samples Support (~50%)
Labeling & Shipping Assistance
- Apply labels to sample doors and products accurately and efficiently
- Assist with preparing outbound sample shipments — packaging, labeling, and carrier coordination
- Receive and log incoming sample deliveries; route packages to the appropriate team
- Coordinate with the samples team on outgoing order deadlines and carrier pickups
Sample Library & Organization
- Assist with putting away samples after jobs are produced
- Help keep the sample library clean and organized
- Support quality checks, photographing, and logging of outbound samples as needed
- Provide general assistance to the samples team as priorities shift day to day
Qualifications
Required
- High school diploma or equivalent
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace
- Strong written and verbal communication skills
- Professional phone presence and strong interpersonal skills
- Highly organized with the ability to manage multiple tasks and shifting priorities
- Comfortable with physical tasks, including labeling, packaging, and light lifting
- Reliable, punctual, self-motivated, and team-oriented
- Able to handle sensitive and confidential information with discretion
Preferred
- Prior experience in a receptionist, administrative, or executive assistant role
- Experience coordinating hiring or interview scheduling
- Familiarity with job posting platforms (Indeed, LinkedIn, etc.)
- Experience in a manufacturing, cabinetry, or production environment a plus
Compensation & Benefits
- Competitive pay commensurate with experience
- Health benefits
- Paid time off
- A collaborative, close-knit team environment
How to Apply
To apply, please send your resume and a brief cover letter to klay@homesteadcabinet.net. We look forward to hearing from you!